Building your presence within the AAPPN Exhibitor Program.
Exhibitor agrees to the following provisions:
Effective Date: The Exhibitor Program agreement takes effect when fee payment is received by AAPPN.
Annual Conference:
- Information in participant packet (logo and short description)
- Logo should be high-resolution.
- Short Description should be <50 words and should include contact name and email/website.
- Exhibitor will submit Logo and Short Description of services/product to AAPPN no later than six weeks before the conference date.
- Virtual conference: Opportunity to host a Zoom meeting for interested conference participants at the conclusion of either or both days of the conference.
- Exhibitor will arrange online platform for meeting(s).
- AAPPN will provide participants with exhibitor meeting link information during the conference. Participants may choose to attend exhibitor meetings.
- Exhibitor will submit meeting link to AAPPN no later than six weeks before the conference date.
- In-person conference: Each exhibitor is provided one 6-foot exhibitor table. A second table is available at discounted fee.
- Exhibitors are invited to join participants for lunch.
- Exhibitors may set up signs, boards, and materials on top of or behind their tables, and may hang signs from the front of their table.
- AAPPN will provide a small identification sign for each exhibitor, but exhibitors are encouraged to bring their own identification signs.
- AAPPN will provide exhibitors with a list of conference participants after the event—the list will not include contact information for participants.
Website:
- Inclusion on AAPPN Annual Conference Exhibit Hall webpage for three months
- Exhibit Hall will include exhibitor Logo and Description of services/product.
- Exhibit Hall will be available on AAPPN website for three months after the Annual Conference.
- Exhibit Hall will be populated on a first-come, first-served basis—the earlier the exhibitor gets their logo and description to AAPPN, the higher the placement on the Exhibit Hall webpage.
- Exhibitor will submit logo and short description
- Logo should be high-resolution.
- Short Description should be <50 words and should include contact name and email/website.
Zoom Exhibitor Meeting:
- Opportunity to present at a dedicated AAPPN Zoom Exhibitor Meeting once within the 12-month period of this agreement.
- The meeting shall be exclusively for your organization.
- Exhibitors will be able to provide attendees with opportunities to sign up to receive products, samples, or other services from the exhibitor.
- Exhibitor and AAPPN shall arrange a mutually agreeable date
- AAPPN requires a minimum of two months to market the meeting to members.
- AAPPN will coordinate the meeting on the AAPPN Zoom platform; participants will register through AAPPN only.
- Exhibitor shall provide AAPPN with the following at least two months prior to the meeting date:
- Logo
- Text to market the meeting to AAPPN members (including name and contact email)
- Name, email, and phone number for the exhibitor representative at the meeting
- AAPPN will market the meeting to members via:
- Notice in AAPPN eNews, sent to all members.
- Notice on the AAPPN listserv, an email communication platform for members.
- Dedicated website post, with registration form, on the AAPPN website.
- AAPPN will provide the exhibitor with a list of participants after the event—the list will not include contact information for participants.